Contractor punch-list & inspection checklist
Contractor punch-lists live and die on shared understanding of what's done and what isn't. A photo-backed checklist walks that gap: the client and contractor look at the same finding, the same photo, and the same acceptance note. This checklist runs a pre-close punch walk in the format that actually gets projects finished and paid.
Who it's for
General contractors closing residential and light-commercial projects, subcontractors delivering scoped work, and clients running their own pre-close walks before final payment.
Key facts
- Pre-close punch-list format
- Photo proof per finding — both defect and completion
- Reviewer sign-off for client acceptance
- Packet suitable for final draw or lien waiver
The full checklist
- 1Site condition on arrival
Overall site cleanliness, protection of finished areas, staging tidy.
- 2Exterior finishes
Paint, caulking, trim, siding — any defects photographed with close-ups.
- 3Windows and doors
Operate every window and door. Lockset function, weatherstripping, glass condition.
- 4Interior finishes — walls
Paint touch-ups, drywall repairs, texture consistency.
- 5Interior finishes — floors
Any scratches, gaps at baseboards, tile grout, transitions.
- 6Cabinetry and millwork
Every cabinet door, drawer, and hinge. Toe kicks and end panels.
- 7Plumbing fixtures
Every fixture operated. Leaks, drain speed, water pressure.
- 8Electrical fixtures
Every switch and outlet tested. Fixtures level and secure.
- 9HVAC startup and commissioning
System startup, register operation, thermostat function.
- 10Appliance install and function
Every appliance installed, level, connected, and tested.
- 11Punch-list findings
Every defect logged with wide + close-up photos and description.
- 12Contractor completion photos
As each item is corrected, contractor photographs completion in the same step.
- 13Client sign-off
Reviewer sign-off closes the checklist. Packet supports final draw.
Pro tips
- Photograph before-and-after in the same step — the closure photo is the payment trigger.
- Client-run walks find fewer issues than contractor-run walks the day before — do both.
- The signed PDF is the strongest defense against post-close warranty disputes about what was actually delivered.
Frequently asked
Who runs the punch walk?⌄
Best practice: contractor walks first the day before, client walks with the contractor at the pre-close meeting. Both photograph and sign.
How does this help with final payment?⌄
The signed PDF is the acceptance record most contracts and lenders require before releasing final funds.
What about warranty items?⌄
Warranty items are logged separately after client acceptance. Start a new DoneTrace run per warranty visit.
Run this checklist in DoneTrace
Every step is a photo-backed proof point. Get an audit-ready PDF the moment you finish.