Contractor punch-list & inspection checklist
Contractor punch-lists live and die on shared understanding of what's done and what isn't. A photo-backed checklist walks that gap: the client and contractor look at the same finding, the same photo, and the same acceptance note. This checklist runs a pre-close punch walk in the format that actually gets projects finished and paid.
Who it's for
General contractors closing residential and light-commercial projects, subcontractors delivering scoped work, and clients running their own pre-close walks before final payment.
Key facts
- Pre-close punch-list format
- Photo proof per finding — both defect and completion
- Reviewer sign-off for client acceptance
- Packet suitable for final draw or lien waiver
The full checklist
- 1Site condition on arrival
Overall site cleanliness, protection of finished areas, staging tidy.
- 2Exterior finishes
Paint, caulking, trim, siding — any defects photographed with close-ups.
- 3Windows and doors
Operate every window and door. Lockset function, weatherstripping, glass condition.
- 4Interior finishes — walls
Paint touch-ups, drywall repairs, texture consistency.
- 5Interior finishes — floors
Any scratches, gaps at baseboards, tile grout, transitions.
- 6Cabinetry and millwork
Every cabinet door, drawer, and hinge. Toe kicks and end panels.
- 7Plumbing fixtures
Every fixture operated. Leaks, drain speed, water pressure.
- 8Electrical fixtures
Every switch and outlet tested. Fixtures level and secure.
- 9HVAC startup and commissioning
System startup, register operation, thermostat function.
- 10Appliance install and function
Every appliance installed, level, connected, and tested.
- 11Punch-list findings
Every defect logged with wide + close-up photos and description.
- 12Contractor completion photos
As each item is corrected, contractor photographs completion in the same step.
- 13Client sign-off
Reviewer sign-off closes the checklist. Packet supports final draw.
Pro tips
- Photograph before-and-after in the same step — the closure photo is the payment trigger.
- Client-run walks find fewer issues than contractor-run walks the day before — do both.
- The signed PDF is the strongest defense against post-close warranty disputes about what was actually delivered.
Frequently asked
Who runs the punch walk?
Best practice: contractor walks first the day before, client walks with the contractor at the pre-close meeting. Both photograph and sign.
How does this help with final payment?
The signed PDF is the acceptance record most contracts and lenders require before releasing final funds.
What about warranty items?
Warranty items are logged separately after client acceptance. Start a new DoneTrace run per warranty visit.
Run this checklist in DoneTrace
Every step is a photo-backed proof point. Get an audit-ready PDF the moment you finish.