Works offline in the field
Capture steps and photos with no signal. DoneTrace syncs when the phone is back online.
Rental inspection app
Rental inspection app that works offline on any phone
DoneTrace is a rental inspection app for landlords, property managers, and short-term rental hosts. Capture photo proof on every step, work offline in basements and remote units, and export a landlord-ready PDF the moment you finish the walkthrough.
A rental inspection app has to survive the reality of rental units: basements with no signal, top-floor Airbnbs with weak WiFi, remote cabins, and property managers running twenty inspections a day. Most inspection apps break on the first offline step. DoneTrace does not — the checklist and photo capture keep working, and everything syncs when you are back on signal.
Because DoneTrace is a mobile-first web app, there is nothing to install. Open a link on your phone, add it to your home screen if you want, and you are done. Cleaners, inspectors, and maintenance staff do not need training on a new app store install — they just open the checklist and start capturing steps.
For hosts and property managers running the same inspection on every turnover, templates make each new run near-instant. The last inspection's shape is the next inspection's starting point. Photo proof is required on the steps you care about. Share links go to owners, guests, or head office. PDFs are one click away.
What you get
No app store install
Runs in any modern mobile browser. Add to home screen for one-tap access.
Photo proof per step
Attach one or many photos to any step. Every photo is timestamped and bound to the checklist.
Turnover-ready templates
Reusable inspection templates for Airbnb turnovers, mid-lease walk-throughs, and move-in/move-out.
Share links & PDF export
Send owners, guests, or head office a share link. Export the audit-ready PDF in one click.
Team collaboration
Invite cleaners, inspectors, or maintenance staff. Assign inspections and require sign-off.
How it works
- Step 1
Open the checklist on your phone
No install. Open the link, log in once, and every template is ready.
- Step 2
Work through the inspection offline if needed
DoneTrace keeps working with no signal. Steps and photos are queued and synced later.
- Step 3
Sign off and share
Sign the inspection on-device. Share the report link with the owner, guest, or head office.
- Step 4
Export the PDF
One-click PDF with photos, timestamps, and signatures — ready for records and audits.
Free download
The Rental inspection app sample pack (PDF)
Printable move-in, move-out and turnover checklists with an evidence column, plus a tenant sign-off page. Use them on-site immediately, or turn them into a photo-proof digital run on DoneTrace in one click.
- 40-item move-in checklist
- 38-item move-out checklist
- Turnover / make-ready template
- Tenant sign-off page
DoneTrace vs. traditional rental inspection app
| Capability | DoneTrace | Traditional / other apps |
|---|---|---|
| Works offline | Yes, native to the app | Rare or paid add-on |
| No app store install | Runs in any browser | iOS/Android install required |
| Photo proof required per step | Yes | Optional |
| Free plan for solo hosts | Unlimited inspections | Trial only |
| PDF export | One click, built-in | Add-on or manual |
| Team collaboration | Assign, review, sign-off | Varies |
Common scenarios
Airbnb turnovers
Cleaner-run turnover checklist with photo proof per room and owner sign-off.
Long-term rental move-ins & outs
Baseline and comparison inspections with tenant sign-off from any device.
Property manager portfolio
Same template across every unit. Assign inspections to field staff and review submissions.
Vacation cabin & remote unit
Offline capture in areas with weak or no signal. Syncs when the phone is back on WiFi.
Insurance & damage documentation
Time-stamped photo evidence with note and receipt attachments per step.
Frequently asked questions
Do I need to install anything to use DoneTrace as a rental inspection app?
No. DoneTrace runs in any modern mobile browser. You can add it to your phone's home screen for one-tap access, but there is no app store install.
Does the rental inspection app work offline?
Yes. Checklist steps and photo capture work with no signal. Everything syncs automatically when the phone is back online.
Can cleaners and maintenance staff run inspections without a paid seat?
On team plans you can invite cleaners and staff as collaborators with scoped access. On the free plan you can share a link and collect a sign-off without a seat.
Can I use it for both long-term rentals and Airbnb?
Yes. DoneTrace ships with move-in, move-out, and short-term turnover templates. Every template is editable — reuse the shape across every property you manage.
How are photos stored?
Photos are stored per-inspection with row-level security. You can export the full PDF packet at any time and delete records when you no longer need them.
Is DoneTrace really free?
The free plan includes unlimited inspections, photo proof, share links, and PDF export. Paid plans add team seats, protocol flows, and higher storage limits.
Install-free rental inspection app, ready in seconds
DoneTrace runs in your phone's browser — no app store, no install, no learning curve. Start free today.
Related
Property inspection software
The full inspection platform overview.
Learn more →
Move-in inspections
Baseline the unit's condition on day one.
Learn more →
Move-out inspections
Compare against move-in and defend the deposit.
Learn more →
Inspection templates
Starter checklists for every property workflow.
Learn more →
Property inspection checklists
Browse 16+ ready-to-run checklist variants.
Learn more →
Pricing
Free, Pro, Team, and Operations plans.
Learn more →