Move-in inspections
Document the unit's condition on day one. Room-by-room checklist with photos, timestamps, and tenant sign-off.
Property documentation, from move-in to move-out
The concrete workflows DoneTrace was built for. Every one is a repeatable checklist or protocol with photo proof per step, a share link, and a clean PDF at the end.
Move-out inspections
Compare against the move-in report, capture damages, and export a landlord-ready PDF for the security-deposit decision.
Property inspections
Structured inspection protocols for buyers, sellers, insurance, and internal QA — with proof attached to every finding.
Turnover & cleaner checklists
Airbnb and rental cleaning turnovers with photo proof per room. Prove the unit was ready to guests and owners.
Damage & incident reports
Time-stamped photo evidence for insurance claims, tenant disputes, and warranty submissions.
Maintenance logs
Recurring maintenance protocols — HVAC, smoke alarms, seasonal — with a proof trail auditors and insurers accept.
Rental documentation
Lease attachments, appliance conditions, key handoffs, and standardized tenant handover records.
Contractor punch lists
Pre-close and post-project walkthroughs with photo evidence and reviewer sign-off.
HOA violation records
Documented violations, warnings, and repeat-offense history with a clean paper trail.
What every DoneTrace record includes
- Timestamped completion per step
- Photos and file attachments per step
- Notes and reviewer sign-off
- Share link (revocable) and PDF packet
- Row-level-secure storage — you own the data