About DoneTrace
DoneTrace is a property documentation and inspection platform for landlords, property managers, real estate inspectors, vacation-rental operators, and the crews who keep buildings running. Every record we produce is proof-backed: photos, timestamps, and reviewer sign-off attached to each step of a repeatable checklist or protocol.
Why we built it
Property work runs on trust — and trust falls apart the moment a security-deposit dispute, an insurance claim, or an HOA complaint lands on someone's desk without a paper trail. "I checked it" isn't enough. A photo, a timestamp, and a clear inspection record are. DoneTrace makes producing that record the fastest thing you can do on a phone.
What DoneTrace is
- An inspection app. Move-in and move-out inspections, property inspections, turnovers, and damage reports — mobile-first, with photo evidence per step.
- A protocol builder. Build a checklist in under a minute — name, purpose, steps. Advanced fields (owner, reviewer, repeat schedule, risk) only when you need them.
- A share and PDF engine. Every completed run generates a clean packet you can share with a tenant, adjuster, buyer, or broker in one revocable link.
- A record system. Row-level-secure storage. You own your records. Reviewers, workspaces, and roles keep teams coordinated.
Who uses DoneTrace
Landlords running one to twenty units. Property management companies standardizing move-in and move-out across hundreds of doors. Real estate and home inspectors delivering same-day packets to buyers. Airbnb operators proving turnovers to owners. Contractors, HOAs, and insurance-claim documenters who all need the same thing: repeatable work with proof attached. See the full list on the Industries page.
How we work
Content on this site — starter templates, guides, and blog posts — is written and reviewed by the DoneTrace editorial team. Templates are starter content, not professional or legal advice. Any regulated inspection workflow should be reviewed by a qualified expert in your jurisdiction before being used in production.
The promise
Run it. Prove it. Repeat it. Simple enough for a single move-in walk-through. Serious enough for an insurance claim, a turnover across 200 units, or a court-ready damage report.