Photo proof per step
Attach one or many photos to any step. DoneTrace timestamps and orders them alongside the checklist so evidence is never orphaned.
Property inspection software
Property inspection software built on photo proof
DoneTrace is property inspection software for landlords, property managers, and real estate inspectors. Run any inspection on your phone, attach a photo to every step, share the report in one link, and export a clean PDF that holds up in disputes and claims.
Traditional property inspections rely on paper checklists, loose photos on a camera roll, and hours of PDF stitching after the fact. When a dispute happens — a security deposit deduction, an insurance claim, a landlord-tenant hearing — the evidence is scattered and the timestamps do not line up. DoneTrace fixes this by treating photo proof as a required artifact of every inspection step, not an afterthought.
Every inspection in DoneTrace is a checklist you build once and reuse forever. Each step can require a photo, a note, a value, or a signature. As the inspector works, timestamps and step order are captured automatically. When the inspection is complete, DoneTrace generates a shareable report link and an audit-ready PDF in the same click — no export, no manual assembly, no missing photos.
Because DoneTrace is a web app, there is nothing to install. It works on any phone, tablet, or laptop with a browser. Inspectors run it in the field, property managers review it from the office, and tenants open the share link on their own device without an account. The same record is the source of truth for everyone.
What you get
Reusable inspection templates
Build a template once — move-in, move-out, turnover, seasonal — and run it against unlimited properties.
Share links & PDF export
Every completed inspection generates a revocable share link and a print-ready PDF packet with photos, notes, and signatures.
Multi-property support
Track inspections per unit or per address. Compare move-in and move-out reports side by side to justify deposit decisions.
Team collaboration
Invite inspectors, cleaners, or maintenance staff. Assign inspections, review submissions, and require sign-off.
Row-level secure storage
Your inspections are stored per-account with row-level security. You own the data and can export or delete it anytime.
How it works
- Step 1
Pick or build a template
Start from an apartment, condo, house, or Airbnb template — or build your own by adding sections and required steps.
- Step 2
Run the inspection on mobile
Open the checklist on your phone. Attach photos, notes, and values as you walk the property. Everything is saved automatically.
- Step 3
Review & sign off
The reviewer (property manager, landlord, or tenant) opens the share link, reviews photos per step, and signs off.
- Step 4
Export the PDF packet
One click generates an audit-ready PDF with a cover page, checklist summary, and every photo timestamped in context.
Free download
The Property inspection software sample pack (PDF)
Printable move-in, move-out and turnover checklists with an evidence column, plus a tenant sign-off page. Use them on-site immediately, or turn them into a photo-proof digital run on DoneTrace in one click.
- 40-item move-in checklist
- 38-item move-out checklist
- Turnover / make-ready template
- Tenant sign-off page
DoneTrace vs. traditional property inspection software
| Capability | DoneTrace | Traditional / other apps |
|---|---|---|
| Photo proof required per step | Yes | Optional in most tools |
| Works offline on mobile | Yes | Rare |
| Share link without account | Yes | Usually requires seat |
| Free plan for solo landlords | Yes — unlimited inspections | Trial only |
| Audit-ready PDF export | Built-in, one click | Add-on or manual |
| Row-level secure storage | Yes | Varies |
Common scenarios
Move-in inspections
Document unit condition on day one with a tenant-signed photo report.
Move-out inspections
Compare against move-in, capture damages, and justify deposit decisions.
Turnover walkthroughs
Airbnb and short-term rental turnovers with cleaner sign-off and photo proof.
Seasonal maintenance
HVAC checks, smoke alarms, roof and gutter inspections with a repeatable proof trail.
Damage & incident reports
Time-stamped photo evidence for insurance and warranty claims.
Frequently asked questions
Is DoneTrace really free for property inspections?
Yes. The free plan includes unlimited inspections, photo proof, share links, and PDF export. Paid plans add team seats, protocol flows, and higher storage.
Does DoneTrace work offline?
Yes. Inspectors can capture steps and photos with no signal. Data syncs when the phone is back online.
Do tenants need an account to view the report?
No. Anyone with the share link can view the report and sign off without creating an account. Links are revocable.
Can I use DoneTrace on my phone?
DoneTrace is a mobile-first web app. It runs in any modern browser on iOS and Android — no app store install required.
How is the data stored?
Every inspection is stored per-account with row-level security. You can export or delete it at any time.
Can I customize the inspection checklist?
Yes. Every template is a starting point — add, remove, or reorder steps, mark steps as required, and require a photo, value, or signature per step.
Start your first inspection in under a minute
Free plan, no credit card. Pick a template — apartment, condo, house, Airbnb — and start inspecting on your phone right now.
Related
Inspection templates
Starter checklists for every property workflow.
Learn more →
Property inspection checklists
Browse 16+ ready-to-run checklist variants.
Learn more →
Move-in inspections
Day-one condition report with photo proof and tenant sign-off.
Learn more →
Move-out inspections
Compare against move-in and defend the security deposit decision.
Learn more →
Protocol flows
String checklists into decision-gated inspection workflows.
Learn more →
Pricing
Free, Pro, Team, and Operations plans.
Learn more →